Ship Notice (856) & Shipping Label Compliance Testing
For several years, SpartanNash has improved and streamlined their business process by implementing standardized EDI purchase order and invoice documents to/from their supplier community. Due to the success and numerous benefits for all parties, SpartanNash is now additionally enforcing standardized EDI advanced ship notice (856) and shipping label documents. This mandate requires all SpartanNash vendors to complete compliance testing beginning early Fall 2019. It is our hope that through this process with the vendor community SpartanNash will see immediate improvements in shipment visibility, distribution, and inventory management. Please continue reading to learn more about our partner in this effort, the testing process, and essential next steps.
Our partner for compliance testing:
TrueCommerce will work alongside your organization and/or EDI provider to ensure all ship notice documents and shipping labels meet SpartanNash EDI compliance standards. All vendors will enter a testing phase where they will be required to submit compliant ASN documents and shipping labels for approval and certification. Our organization looks forward to assisting the SpartanNash supplier community throughout this testing process.
Who is TrueCommerce?
To compete in today’s dynamic global market, the key is your ability to do business in every direction. TrueCommerce is the most complete way to connect your business across the supply chain. We integrate everything from EDI, to digital storefronts and marketplaces, to product information and inventory management, and whatever comes next. Our unified commerce platform links all four key elements that drive your success: your customers, your suppliers, your channels, and your systems—enhancing timeliness, accuracy, agility and insight so you can focus on the customer experience and keep pace with today’s omni-channel expectations.
Submit testing payment to TrueCommerce
Obtain testing welcome email
Follow outlined testing steps
Upload ASN files for review/approval
Print compliant shipping label
Obtain grade C or higher to pass
Pass all ASN & label compliance tests
Obtain formal certification letter
All compliance testing must be completed and passed within 30 days. Charges will be incurred for missing deadline(s).
If this is a new EDI ID or relationship, you are responsible for notifying SpartanNash of your new EDI ID and routing. This can be provided directly to EDI_Coordinator@spartannash.com by you or your third party EDI provider. True Commerce is not responsible for notifying SpartanNash of your new EDI ID unless you are a True Commerce client.
For vendors with an existing EDI solution
Vendors who currently do not have an EDI solution
For organization’s who currently do not have an EDI solution in place, or are unable to meet the SpartanNash requirements with their current EDI provider we have an available TrueCommerce Transaction Manager Portal.
Organization’s with an existing EDI solution through an in-house or third party EDI provider will need to complete Testing & Certification.
All ASN testing will be completed via the SpartanNash testing portal.
Self-service Testing
The self-service testing portal enables suppliers to test and certify EDI documents against SpartanNash’s requirements and defined testing scenarios. The portal contains all the information your organization will require to successfully complete compliance testing including a simple onboarding guide, detailed testing scenarios, and SpartanNash document specifications.
Testing Scenarios
Testing scenarios apply to all three divisions of SpartanNash including MDV, NashFinch, and Spartan Stores. If you are unsure which division(s) of SpartanNash your organization does business with, please refer to the full DUNS list provided in the supporting materials section below.
ASN Testing Scenarios: 4030 UCS - all divisions
MDV
SOTPI- Pallet
SOPI- Pick and Pack
NashFinch
SOTPI- Pallet
SOPI- Pick and Pack
Spartan Stores
SOTPI- Pallet
SOPI- Pick and Pack
Label Testing: Must include vendor number and contact information when mailing in PDF.
REQUIRED
attach a physical copy to label form and mail to:
Attn: SpartanNash Label Testing
210 West Kensinger Drive, Suite 100
Cranberry Township, PA 16066
SpartanNash DC Divisions
SpartanStores (08/9258350000) =
Grand Rapids locations
NashFinch (08/9255350010) =
Fargo
St. Cloud
Sioux Falls VMDC
Sioux Falls HBC/GM
Omaha
Lima
Westville
Bellefontaine
Lumberton
Bluefield
MDV (08/9255710000) =
Norfolk
Landover
Oklahoma
Pensacola
Bloomington
Columbus
San Antonio
Next Steps
Finalize your organization’s testing commitment and submit payment to TrueCommerce no later than November 1, 2019. Payments are processed Monday-Friday 8am-5pm EST. Compliance testing will kick-off with a welcome email containing unique log-in information to the SpartanNash testing portal. Please allow up to 24hrs from payment processing to receive the welcome email or further communication from a TrueCommerce resource.
Specifications are listed below, enabling your organization and/or third party EDI provider to review and begin mapping ASAP. Once compliance testing kicks-off your organization will have 30 days to complete and pass all ASN and label testing scenarios.
Supporting Materials
If this is a new EDI ID or relationship, you are responsible for notifying SpartanNash of your new EDI ID and routing. This can be provided directly to EDI_Coordinator@spartannash.com by you or your third party EDI provider. True Commerce is not responsible for notifying SpartanNash of your new EDI ID unless you are a True Commerce client.
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